#mailboxoverload

, ,

View Most Recently Deleted Items First

, ,

This was a great tip from an Administrative Professional. I get most of my tips from my clients!

Delete, delete, delete. I am great at deleting unwanted messages I often save my deleted items for weeks. Some of you tell me you save ALL of your deleted items. But now I want to view the item I most recently deleted, even if it was a message from 2017. Here’s a great way to change the view of your deleted items in Outlook:

  1. Navigate to the Deleted Items folder

  2. Navigate to View>View Settings on the ribbon

  3. Click Sort…

  4. At the bottom of the dialog box, select Date/Time fields

  5. Now at the top, select to sort by Modified

  6. Click OK twice

Deleted sort.png

Limitations

Unfortunately the Modified Date only gets updated when deleting a message that is stored in an account that uses an ost-file. These are the following account types;

  • Exchange

  • Exchange Active Sync (EAS)

  • IMAP (Outlook 2013 and Outlook 2016)

  • Outlook Hotmail Connector

It does not work when you using an account that is using a pst-file as the storage. These are the following account types;

  • POP3

  • IMAP (Outlook 2010 and previous)

  • Archives

  • Any other additional pst-file