Organize Incoming Outlook Messages with Color

Many of you remember the command to organize with color; a tool that would change the font of incoming messages that meet certain criteria with color. That option is still available, but it is hidden. Here is how to do it in newer versions of Outlook:

1. Navigate to View>View Settings>Conditional Formatting...

2. Click button to Add

3. Choose a name for this rule

4. Choose font, color and size and click OK

5. Choose condition (for example, click FROM and select name of person that you would like messages to be formatted)

6. Click OK twice

7. Going forward, repeat step 1 and click to de-select this rule when you want to disable

Office 365 and 2016 Cheat Sheets for Windows and Mac

If you're like me, I cannot keep up with all of the new features and add-ins that roll out for the applications I use. For over 30 years, I have emailed cheat sheets to my students after attending one of my training sessions. This year, we are all trying to get our mailboxes under control, so here is a link to Microsoft's Quick Starts, training videos and downloadable tip sheets. 

https://support.office.com/en-us/article/Office-Quick-Starts-25f909da-3e76-443d-94f4-6cdf7dedc51e?ui=en-US&rs=en-US&ad=US 

Use Microsoft OneNote to Organize Documents, Notes, Tasks and Recordings

OneNote is an app that comes with Microsoft Office and Office 365, and there are free versions for Windows 10 and your handhelds. If you store your notebooks on Microsoft OneDrive, you can view your notes from any of your devices-- anywhere. 

Once you create your first notebook, you can add documents, notes, tasks and even recordings. Tag, flag and easily search your notebooks without ever having to click to save. 

I use it to record the audio of my meetings and then I transcribe them at my leisure. This lets me be present at the meetings!

Sign up at www.onenote.com

Enable Auto Spell Check in Outlook

I was the spelling bee champion in the 6th grade, but I am the worst typist. As a former schoolteacher, I would be appalled to send an email out with a spelling error. Why doesn't Outlook enable auto spell checking by default? 

No worries. You can enable that feature yourself. Navigate to File>Options. On the Mail category click to check "Always check spelling before sending". Going forward, you will not need to manually spell check your messages